Choosing your rooms

How rooms work

A space in Openbook is made of rooms, and each room is a fully-built app, not a blank page with a label. A Kanban room is a complete agile board with sprints and a backlog; a Docs room is a full block editor; a Time Off room runs an approval queue. You assemble a space by picking the apps your team needs and skipping the ones it doesn't.

There is no limit tied to room type on the Free plan: all 21 types are available. Two types are gated at creation time — see the note below the table.

Adding a room

1. Open the space where the room should live.
2. In the space's sidebar, click +.
3. Name the room, then pick a type. There is a search box over the type list, which matches both the name and the description.
4. Choose who can see it, and confirm.

The room is ready to use immediately. You can add as many rooms of the same type as you want — two teams can each have their own Kanban room in one space, for example.

Creating a room is limited to the space's owner and its admins, and to an owner or admin of the organization.

Room visibility

Every room has a visibility setting with two options:

• Everyone in the space — any member of the space can open the room.
• Only certain people — you choose who can see it; the room is hidden from everyone else.

Use restricted visibility for things like a managers-only Check-in room or a hiring Table Board, while keeping the space itself open. Workspace roles (owner, admin, member, viewer) still apply on top of visibility, so who can change things is controlled separately from who can see them — see Roles and permissions.

A space's owner and admins see every room whatever its visibility. Guests are the opposite case: they see only the rooms they were explicitly invited to, even rooms set to everyone in the space.

Sections in the sidebar

Rooms appear in the space's sidebar, and you can organize them into sections — for example a "Planning" section holding the Kanban, Gantt, and Project Status rooms, and a "Team" section holding Feed, Check-in, and Time Off. Sections keep a space with many rooms scannable.

Archiving

When a room's work is finished — an event has passed, a project has shipped — archive the room instead of deleting it. Archiving takes the room out of the active sidebar while keeping its content intact, so history stays reachable without cluttering daily navigation. Archived rooms are listed in the space's settings and can be brought back.

Deleting a room removes its data. Prefer archiving unless you are certain nothing in the room will be needed again.

The 21 room types

Room	What it's for
Feed	Company-front-page posts, polls, kudos, and announcements
Project Status	Async written status updates with a goals board and red-amber-green status
Table Board	Spreadsheet-style trackers with typed columns, groups, and bulk actions
Kanban	Full agile boards: sprints, backlog, story points, workflow rules, automations
AI Agent	An agent with its own knowledge, tools and conversations, wired to a repository
Q&A	A private question-and-answer knowledge base with voting and accepted answers
Discussions	A forum: categories, topics, threaded replies, reactions and accepted answers
Check-in	Scheduled async standups and pulse surveys with mood tracking
Docs	A block editor with nested pages for specs, notes, and guides
Wiki	A markdown knowledge base with side-by-side live preview
Dashboard	Live reporting widgets wired to your boards
Whiteboard	An infinite multiplayer canvas for workshops and diagrams
Gantt	Drag-to-schedule timelines with dependencies, milestones, and critical path
Retro	Real-time retrospective boards with voting, grouping, and AI summaries
Group	Member-run communities: ERGs, guilds, and clubs
Event	Team events with one-click RSVPs and attached discussions
Chat	Channels, DMs and presence inside one space — distinct from organization chat
Proofing	Creative review with annotations pinned to artwork and formal approvals
Feedback	Customer requests, voting, a public portal, a roadmap and a changelog
Time Off	PTO requests, approvals, a who's-off view, and capacity charts
Townhall	Company-wide events with staging, live status, and per-event guest access

Dashboard and Proofing rooms require the Pro plan to create. Existing Dashboard and Proofing rooms remain readable if a workspace moves back to Free.

Picking between similar rooms

• Docs vs Wiki: Docs is a block editor with nested pages; Wiki is markdown with a live preview. Pick per team — spaces can hold both.
• Table Board vs Kanban: rows and columns for pipelines and lists; cards and sprints for work that flows through stages.
• Event vs Townhall: team-scale happenings versus company-scale broadcasts with staging and guest access.
• Feed vs Chat: deliberate posts that stay put versus fast conversation.
• Q&A vs Discussions: Q&A is one question, tags, votes and an accepted answer, with per-room reputation. Discussions is threads — categories, replies, reactions, pinning and closing — and can run as a question board too.
• Feedback vs Discussions: Feedback is the only room type with a portal for people outside your organization. Use it when the audience is customers; use Discussions when it is colleagues.