Proofing

A proofing room is where creative work gets reviewed properly. Instead of "the logo feels off" in an email thread, reviewers pin annotations directly to the artwork — exactly where the issue is — and on video, notes are time-coded to the moment they refer to. Versioning keeps every round of the file straight, and each reviewer records a formal decision, so sign-off is a fact rather than an inference from silence.

Creating proofing rooms requires the Pro plan. On the Free plan, existing proofing rooms stay readable — you just can't create new ones.

Create a proofing room

Click + in your space's sidebar and choose the proofing room type. Set the room's visibility — everyone in the space or certain people — to match who belongs in the review.

Annotate the work

Feedback attaches to the work itself:

• On images, annotations pin to the exact spot on the artwork. No more "third box from the left, sort of near the top" — the designer sees precisely what to change and where.
• On video, annotations are time-coded, so a note about the pacing at 0:14 lives at 0:14. Reviewers stop writing timestamps by hand, and editors stop scrubbing around guessing what a note meant.

Manage versions

Each round of the file is kept and tracked as its own version, with its own annotations and decisions. Feedback stays attached to the version it was given on, so v3 notes never get applied to v2, and you can look back across rounds to see how the work evolved. Five rounds of packaging revisions stay five distinct, organized rounds.

Collect decisions

When it's time to sign off, each reviewer gives a formal decision on the version: approve or changes required. Decisions are tracked per reviewer, so you can see at a glance who has signed off and who you're still waiting on — and afterwards you have a record of who approved the final artwork, and when, that you can stand behind with a client.

Review inside the workflow

The proofing room lives in the same space as the campaign's boards, chat, and files. Review becomes a step in the workflow rather than an emailed detour — and the feedback history stays with the project instead of in someone's inbox.

Tips

• Route work past every stakeholder in one room rather than sequential email passes; per-reviewer status shows exactly where things are stuck.
• Ask reviewers to pin one annotation per issue instead of one long comment — pinned notes are individually addressable.
• Upload a new version rather than replacing the file elsewhere, so the decision trail stays unbroken.
• Treat "changes required" as the default until a reviewer explicitly approves. The whole point is that silence stops meaning yes.

FAQ

Does proofing handle video? Yes — annotations on video are time-coded to the exact moment they're about.

How does approval work? Each reviewer formally approves or requests changes on a version, and each decision is tracked separately.

What happens when we upload a new round? Versioning keeps it distinct, with its own annotations and decisions; earlier feedback stays with the version it addressed.

What if we're on the Free plan? Existing proofing rooms remain readable, but creating new ones requires Pro.